Finance Department

Helen McIver Finance Director City of High Springs

Helen McIver - Finance Director

 

FINANCE DEPARTMENT

The MISSION of the Finance Department is to provide professional support to City Management for making fiscal and organizational decisions necessary to plan and implement the optimum use of City resources, and provide external stakeholders with reports that demonstrate fiscal accountability in accordance with United States Generally Accepted Accounting Principles.

Summary of Services
Specifically, the Finance Department is responsible for maintenance of the general ledger accounting system; preparation of financial studies; Official Statements and special reports, control and investment of cash; maintenance of fixed asset records; debt management; payroll; financing; project maintenance and accounting; special projects, (i.e. franchise fee compliance and public service utility tax analysis); budget preparation, monitoring and maintenance; revenue collection and billings; and grant administration.

At year-end, this department prepares the City's annual financial statements for audit by the City's Independent Certified Public Accountants and publishes the City's Comprehensive Annual Financial Report (CAFR). The City’s Current Independent Auditor is James Moore and Company, Gainesville, Florida.

The responsibilities of the Finance department are distributed among the following functions: Accounting and Auditing, Accounts Payable, Budget, Payroll, and Grant Administration.

Accounting and Auditing Services
Includes debt management and capital financing, financial reporting, treasury services, inventory management, and Fixed Asset Management.

Accounts Payable
Processes vendor payments weekly and mails check to the vendors' address each Friday morning. All inquiries of vendors regarding payment status should be directed to Lani Bowden, Finance Technician

Budget
Provides the City Manager, City Commission and management staff of departments with timely and objective advice and information to ensure both the financial integrity of the City and the optimal balance between efficient and effective service levels, levels of taxation, and user fees.

Payroll
Process the City payroll for approximately 65 employees. Prepare and distribute paychecks as well as ensuring the accuracy of same. Handles inquires from and provides information to employees with respect to their paychecks. Contact Helen McIver, Finance Director.

Grant Administration and Accounting 
The Finance Department is responsible for overseeing compliance and requesting all reimbursements associated with Federal and State Grants awarded to the City of High Springs, including FEMA funds due to natural disasters.

 
 
Under Florida law (Statute 119.011), all information, including e-mail, written letters, documents and phone messages, sent to the City of High Springs is subject to Public Records law. This includes the sender's e-mail address, home address or phone number if shown in the message, the content of the message and any associated attachments to the mail. Also please be aware that electronic correspondence (e-mail) is made available on the for public release immediately upon being sent. If you desire your information not be released for public records inspection you should use instead use alternate methods to contact the City of High Springs.